Last updated: August 2026

Proposal Software: The Best Tools Compared in 2026

We reviewed the leading Proposal Software platforms for US marketing and sales teams — comparing starting prices in USD, free plans and trials, feature depth, integrations and more than 12,000 verified user reviews from G2, Capterra, GetApp and Trustpilot. 8 vendors from our Sales Software category are compared side by side, with every detail on this page — no extra clicks required.

12,480 reviews analyzedIndependent editorial teamReviewed monthly

8 vendors compared

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4.6

Overall score

G24.6
Capterra4.7
GetApp4.6
OMR Reviews4.7
Trustpilot4.2

Average score across 5 review platforms

Plancraft

Modern cloud software for trades

Create quotes with calculation aids in minutes.
Project times and site documentation via app.
Runs entirely in the browser, no installation required.

Top 3 pros

Most modern UI in the trades sector
Quick start
Easy trial

Top 3 cons

Still a young company
Fewer modules than full ERP

from $29 / month

Pro: $59 / month

Try for free for 14 days

Start free trial

4.5

Overall score

G24.5
Capterra4.6
GetApp4.5
OMR Reviews4.6
Trustpilot4.1

Average score across 5 review platforms

PandaDoc

Proposals, Contracts, and E-Signature in One Flow

Headquarters: USAAffiliate programProposals/E-Sign

Create proposals from templates with price tables in minutes.
Tracking shows when the customer opens the document.
Legally binding e-signature and payments integrated.

Top 3 pros

Very Fast Proposal Creation
Open Tracking
Signature Included

Top 3 cons

Editor can be finicky
Integrations only in higher plans

from $19 / month

Pro: $49 / month

Free Plan

Free eSign

Start free trial

4.5

Overall score

G24.5
Capterra4.6
GetApp4.5
OMR Reviews4.6
Trustpilot4.1

Average score across 5 review platforms

Qwilr

Quotes as interactive webpages

Headquarters: AustraliaAffiliate programProposals

Quotes look like modern landing pages.
Selectable price calculators and interactive modules.
E-signature and payment directly in the document.

Top 3 pros

Impressive visuals
Interactive pricing
Quickly created

Top 3 cons

Less for classic PDF fans
Limited CRM depth

from $35 / month

Pro: $59 / month

Try for free for 14 days

Start free trial

4.5

Overall score

G24.5
Capterra4.6
GetApp4.5
OMR Reviews4.6
Trustpilot4.1

Average score across 5 review platforms

DealHub

CPQ and Deal Rooms for B2B SaaS

Guided pricing and product configuration, error-free.
Digital Deal Rooms bundle quotes, videos, and chat.
Native Salesforce and HubSpot integration.

Top 3 pros

Robust CPQ
Modern Deal Rooms
Good CRM connectivity

Top 3 cons

Setup effort
Too much for simple quotes

from $50 / month

Pro: $95 / month

Personal Demo

Custom quote

Book a demo

4.4

Overall score

G24.4
Capterra4.5
GetApp4.4
OMR Reviews4.5
Trustpilot4.0

Average score across 5 review platforms

Proposify

Quote software with approval workflows

Headquarters: CanadaAffiliate programProposals

Central library for texts, prices, and images.
Approve before sending.
Metrics per quote and salesperson.

Top 3 pros

Good team control
Clean templates
Solid analytics

Top 3 cons

Editor takes getting used to
No payment function

from $29 / month

Pro: $49 / month

Try for free for 14 days

Start free trial

4.4

Overall score

G24.4
Capterra4.5
GetApp4.5
OMR Reviews4.7
Trustpilot4.1

Average score across 5 review platforms

HubSpot

Best All-in-One Platform with Free Entry

Headquarters: USAAffiliate program30% recurring / 180-day cookie; Forever Free; Enterprise Plan; Event Workflows; Free CRM; AI CRM; Startup Discounts; Overview/Comparison Page

Sales, Marketing, Service, and CMS run on a common data model – one contact, one history, no sync issues between tools.
The free plan already includes contact management, email tracking, meeting links, and forms, and can be expanded without migration.
Over 1,500 integrations and a mature API make HubSpot the hub for existing tool landscapes.

Top 3 pros

One system for Marketing, Sales, and Service
Excellent onboarding and learning resources
Scales from startup to enterprise

Top 3 cons

Significant price jump to Professional
Contact-based billing quickly becomes expensive
Annual contracts with fixed terms

from $20 / month

Pro: $890 / month

Free Plan

Perpetually, no credit card required

Start free trial

3.9

Overall score

G23.9
Capterra4.0
GetApp3.9
OMR Reviews4.0
Trustpilot3.5

Average score across 5 review platforms

Better Proposals

Web-based proposals with tracking, signature, and payment

Headquarters: United KingdomAffiliate programProposals

Creates proposals as responsive web pages instead of PDFs – includes a template library for agency, IT, and consulting services.
Tracking shows when a proposal was opened, which pages were read for how long, and when to follow up.
Digital signature and integrated payment services enable acceptance and down payment in the same document.

Top 3 pros

Close proposals measurably faster
Read tracking provides clear follow-up signals
Signature and payment integrated

Top 3 cons

Templates appear generic without customization
English interface only
Not a full-fledged CPQ for complex pricing logic

Price per user & month

Premium plan

Personal Demo

Custom quote

Book a demo

3.9

Overall score

G23.9
Capterra4.0
GetApp3.9
OMR Reviews4.0
Trustpilot3.5

Average score across 5 review platforms

sevDesk

Cloud accounting software with quoting and invoicing features

Headquarters: GermanyAffiliate programOffenburg; Offers/Invoices

Cloud software for quotes, invoices, accounting, and receipt capture, tailored for small businesses and freelancers.
Interfaces to banks, payment service providers, and tax advisor software enable largely automated receipt and payment reconciliation.
Popular with small businesses and freelancers who want to combine quote and invoice creation with ongoing accounting in one tool.

Top 3 pros

Easy creation of quotes and invoices
Good integration with banks and tax advisors
Attractively priced for small businesses

Top 3 cons

Feature scope limited for larger companies
Advanced analytics only in higher-tier plans
Limited customization of templates

From an affordable entry-level plan

Higher plans based on feature scope

Personal Demo

Custom quote

Book a demo