Last updated: August 2026

Proposal Software: The Best Tools Compared in 2026

We reviewed the leading Proposal Software platforms for US marketing and sales teams — comparing starting prices in USD, free plans and trials, feature depth, integrations and user ratings from G2, Capterra, GetApp, TrustRadius and Gartner Peer Insights. 6 vendors from our Sales Software category are compared side by side, with every detail on this page — no extra clicks required.

Scores from 5 review platformsIndependent comparisonTransparent pricing

6 vendors compared

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Question 1 of 3

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Price / month

Rating

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4.5

Overall score

G24.5
Capterra4.6
GetApp4.5
TrustRadius4.6
Gartner Peer Insights4.1

Average score across 5 review platforms

PandaDoc

Proposals, Contracts, and E-Signature in One Flow

Headquarters: USAAffiliate programProposals/E-Sign

Create proposals from templates with price tables in minutes.
Tracking shows when the customer opens the document.
Legally binding e-signature and payments integrated.

Top 3 pros

Very Fast Proposal Creation
Open Tracking
Signature Included

Top 3 cons

Editor can be finicky
Integrations only in higher plans

from $19 / month

Pro: $49 / month

Free Plan

Free eSign

Start free trial

4.5

Overall score

G24.5
Capterra4.6
GetApp4.5
TrustRadius4.6
Gartner Peer Insights4.1

Average score across 5 review platforms

Qwilr

Quotes as interactive webpages

Headquarters: AustraliaAffiliate programProposals

Quotes look like modern landing pages.
Selectable price calculators and interactive modules.
E-signature and payment directly in the document.

Top 3 pros

Impressive visuals
Interactive pricing
Quickly created

Top 3 cons

Less for classic PDF fans
Limited CRM depth

from $35 / month

Pro: $59 / month

Try for free for 14 days

Start free trial

4.5

Overall score

G24.5
Capterra4.6
GetApp4.5
TrustRadius4.6
Gartner Peer Insights4.1

Average score across 5 review platforms

DealHub

CPQ and Deal Rooms for B2B SaaS

Guided pricing and product configuration, error-free.
Digital Deal Rooms bundle quotes, videos, and chat.
Native Salesforce and HubSpot integration.

Top 3 pros

Robust CPQ
Modern Deal Rooms
Good CRM connectivity

Top 3 cons

Setup effort
Too much for simple quotes

from $50 / month

Pro: $95 / month

Personal Demo

Custom quote

Book a demo

4.4

Overall score

G24.4
Capterra4.5
GetApp4.4
TrustRadius4.5
Gartner Peer Insights4.0

Average score across 5 review platforms

Proposify

Quote software with approval workflows

Headquarters: CanadaAffiliate programProposals

Central library for texts, prices, and images.
Approve before sending.
Metrics per quote and salesperson.

Top 3 pros

Good team control
Clean templates
Solid analytics

Top 3 cons

Editor takes getting used to
No payment function

from $29 / month

Pro: $49 / month

Try for free for 14 days

Start free trial

4.4

Overall score

G24.4
Capterra4.5
GetApp4.5
TrustRadius4.7
Gartner Peer Insights4.1

Average score across 5 review platforms

HubSpot

Best All-in-One Platform with Free Entry

Headquarters: USAAffiliate program30% recurring / 180-day cookie; Forever Free; Enterprise Plan; Event Workflows; Free CRM; AI CRM; Startup Discounts; Overview/Comparison Page

Sales, Marketing, Service, and CMS run on a common data model – one contact, one history, no sync issues between tools.
The free plan already includes contact management, email tracking, meeting links, and forms, and can be expanded without migration.
Over 1,500 integrations and a mature API make HubSpot the hub for existing tool landscapes.

Top 3 pros

One system for Marketing, Sales, and Service
Excellent onboarding and learning resources
Scales from startup to enterprise

Top 3 cons

Significant price jump to Professional
Contact-based billing quickly becomes expensive
Annual contracts with fixed terms

from $20 / month

Pro: $890 / month

Free Plan

Perpetually, no credit card required

Start free trial

3.9

Overall score

G23.9
Capterra4.0
GetApp3.9
TrustRadius4.0
Gartner Peer Insights3.5

Average score across 5 review platforms

Better Proposals

Web-based proposals with tracking, signature, and payment

Headquarters: United KingdomAffiliate programProposals

Creates proposals as responsive web pages instead of PDFs – includes a template library for agency, IT, and consulting services.
Tracking shows when a proposal was opened, which pages were read for how long, and when to follow up.
Digital signature and integrated payment services enable acceptance and down payment in the same document.

Top 3 pros

Close proposals measurably faster
Read tracking provides clear follow-up signals
Signature and payment integrated

Top 3 cons

Templates appear generic without customization
English interface only
Not a full-fledged CPQ for complex pricing logic

Price per user & month

Premium plan

Personal Demo

Custom quote

Book a demo

How to choose Proposal Software in 2026

Proposal Software tools consolidate work that teams otherwise split across several point solutions. This list covers 6 vendors from our Sales Software category that genuinely serve the use case and are available to US buyers. The average overall score across the rated vendors is 4.4 out of 5, and entry pricing ranges from ab 19€ / Monat – ab 50€ / Monat.

PandaDoc currently leads the list at 4.5/5: Proposals, Contracts, and E-Signature in One Flow Qwilr follows closely at 4.5/5 — Quotes as interactive webpages If budget is the deciding factor, PandaDoc offers the lowest entry point at from $19 / month.

You can evaluate most options before any purchase order: PandaDoc and HubSpot offer a permanently free plan, while Qwilr and Proposify run a free trial. DealHub and Better Proposals grant access through a guided demo only — come prepared with seat counts, data volumes and must-have integrations.

Headquarters matter for procurement and data processing: 6 of 6 vendors here are US-based, the rest are European. US teams selling into the EU should confirm data residency options and EU-US Data Privacy Framework participation early.

Pricing and trial options at a glance

Vendor	Starting price	Try it	Score	Headquarters
PandaDoc	from $19 / month	Free plan	4.5	USA
Qwilr	from $35 / month	Free trial	4.5	Australien
DealHub	from $50 / month	Demo / quote	4.5	–
Proposify	from $29 / month	Free trial	4.4	Kanada
HubSpot	from $20 / month	Free plan	4.4	USA
Better Proposals	Price per user & month	Demo / quote	3.9	Großbritannien

Six criteria that actually decide the shortlist

Fit with your core workflow

Feature counts matter less than whether the tool runs your main Proposal Software workflow without workarounds. Write down the three tasks your team performs daily and test exactly those.

Total cost, not list price

Entry prices such as ab 19€ / Monat – ab 50€ / Monat are typically per seat and month on annual billing. Add extra seats, contact tiers, onboarding fees and paid add-ons before comparing.

Integrations

Check whether your CRM, storefront, analytics and ad accounts connect natively or only through Zapier/Make. Native connectors reduce maintenance and prevent reporting gaps.

Security and compliance

Ask for SOC 2 status, data residency options, retention settings and consent handling. Teams with EU customers should also confirm DPA availability and Data Privacy Framework participation.

Onboarding and support

Implementation packages, response-time commitments and a maintained knowledge base decide whether a tool is still in use after three months. Clarify support tiers before signing.

Exit and data portability

Contract term, notice period and export formats belong in the evaluation. CSV or API exports on demand keep you free to switch later.

Which option fits which team

Solo operators and small teams

PandaDoc covers the entry level without a big budget. Prioritize fast setup, few required fields and pricing that scales only as you grow.

Mid-market teams with established processes

PandaDoc and Qwilr provide the broadest functional base in this list and adapt to existing workflows. Look closely at roles and permissions plus automations that span departments.

Enterprise and regulated industries

DealHub and similar vendors work from custom quotes with SSO, audit logs and named contacts. Contract and security documentation matters more than the list price here.

Common mistakes buyers make

Choosing the longest feature list instead of testing the three workflows that drive revenue.
Running the trial without real data and without the colleagues who will use the tool daily.
Underestimating migration: data cleanup, deduplication and field mapping usually take longer than setup.
Ignoring usage-based tiers tied to contacts, seats or send volume — the next tier arrives faster than planned.

Pricing, plans and features change frequently. We re-check the figures against vendors' public pricing pages; the vendor's own terms always take precedence for contract decisions.

How we rate

Every list follows the same four steps – so scores stay comparable across categories.

1Shortlist: we include vendors that genuinely serve this use case and are available to US teams.
2Review data: we aggregate ratings from G2, Capterra, GetApp, TrustRadius and Gartner Peer Insights into one overall score.
3Pricing check: entry prices are taken from the vendor's public pricing page in USD, per user and month unless stated otherwise.
4Context: pros, cons and highlights summarize recurring feedback from the review platforms and the vendors' own documentation.

Independence: rankings are never sold. Some links are affiliate links – the price stays the same for you and does not influence the score.

Frequently asked questions

Which Proposal Software tool is the best choice in 2026?

PandaDoc currently leads this list with an overall score of 4.5 out of 5, averaged across all review platforms. Depending on team size and budget, the other Proposal Software vendors above can be the better fit – use the filters to narrow it down.

Is there a free Proposal Software tool?

Yes. These vendors offer a free plan or a free trial: PandaDoc, Qwilr, Proposify, HubSpot.

How much does Proposal Software cost?

The lowest entry price in this comparison is PandaDoc at ab 19€ / Monat. Prices scale with contacts, users or feature tier.